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The President's Corner
- October 2007 -


Let's begin the 2007 elections for the WINS Board of Directors.

The full process was conveyed in a total of six messages to the email lists on October 4, 2007. If you are on both the Talk and Trade Lists, I apologize for you receiving each message twice. But not all WINS members are on both email lists. The messages are numbered 1 through 6. The information is divided into six messages to keep the individual messages shorter, and to break down the information for easier reference.

The current Board Officers were elected in October, 2005. The positions are usually effective for a period of two years. But, as announced earlier this year, the current Board extended the current terms through December, 2007. In that manner, the Officers elected in 2007 will take office January 1, 2008; and from that point on the two-year terms of office will coincide with full calendar years just like most other office terms across the country.

The WINS Bylaws present the basic parameters for our elections. Beyond the absolutes in the Bylaws, I'll note some additional logistical and administrative instructions. Please read the Bylaws http://www.winsociety.org/bylaws.html as a refresher on the elections process and the duties of the elected Officers.



The WINS Board of Directors is composed of individual, adult members, eighteen years of age or older, who are elected to the offices of President, Vice President, Secretary, Treasurer, Operations Administrator, Newsletter Editor and Librarian. New officers are elected, or incumbent Officers are retained (there are no term limits), by a simple majority vote of the active membership as defined in the Bylaws. Board Officers must be active members in good standing.

This notice advises the membership of the Board's intent to conduct a general election for the Offices of the Board of Directors. The official process began October 4, 2007, and will culminate with the newly elected Officers taking office on January 1, 2008. The process will consist of several phases over the next twelve or so weeks to include nominations, campaigns, voting, tallying and winners announcements.



Nominations

Please consider either running for office or nominating another active member for a Board position. If you're an active member and you desire to run for office, please announce your intent. If you'd like to nominate another active member for office, the process requires three steps. The first step is to contact that member to ascertain whether s/he will accept your nomination. The second step is to announce your formal nomination of that candidate. And the third step is for the candidate who has been nominated by another active member to formally accept nomination.

In order for active members to officially run for office, their nominations require a 'second' from another active member. So, if you've thrown your own hat into the ring, another active member must second your self-nomination. If you've been nominated by someone else, your nomination must be 'seconded' by a third-party active-member to be valid. Once you've received a 'second' on your nomination, you'll be on the official ballot.

A new thread has been started on the WINS CoinTalk Forum for nominations. That's the only official location for nominations. Please utilize said Nominations Thread to nominate yourself; nominate another member; accept your nomination which was made by another member; or second another member's nomination. Please do not accomplish any portion of the nominations process on the WINS Talk or WINS Trade lists.

I'll elaborate a bit more on the WINS CoinTalk Forum shortly.



Campaigns

Every candidate who has received a second for their nomination is eligible to campaign, if they care to do so. As with the nominations, campaigning must take place on the WINS CoinTalk Forum. In the spirit of the WINS club, campaigning must be positive, cordial, family-oriented, and free of flaming or controversial subject matter. Campaigning should consist of rendering a self-biography and/or relating what you believe you can offer to WINS as a member of the Board of Directors. A new thread has been started on the WINS CoinTalk Forum for autobiographies and campaign platforms. That's the only official location for campaigning and autobiographies. Please do not accomplish any portion of the campaigning process on the WINS Talk or WINS Trade lists.



Voting

Once the campaigning portion of the election process is completed, an official vote will take place. Voting is limited to one vote per candidate from each active member. Offices are won by simple majority of the vote. The mechanism that we'll utilize for voting is currently being researched. Previously, a CGI format had been used wherein a member would click a link and be forwarded to a web page to vote for candidates. Hopefully we'll able be to conduct our vote via a similar process. But we don't own that CGI software, so it may not be available to us again. If need be, the voting will be conducted by simple email ballot. The voting and tallying will ultimately be set up by our, Operations Administrator. When it comes time to vote, he'll advise everyone of the process he'll utilize.



Participation Via the WINS Business CoinTalk Forum

To participate in the WINS-elections process, you must be a member of the CoinTalk Forum. That forum is hosted by WINS member Peter Davis. Within that forum, Peter maintains a separate, private section for WINS members only where WINS conducts club business. Except for the actual voting, this special WINS section of the CoinTalk Forum is where our elections process will take place.

If you're not already a member of the CoinTalk Forum, membership is easy. Please visit and click on the "register" link on the right, near the top of the page.

Once the simple registration is complete, please send an email to or . The email should advise that you're a WINS member, that you've registered on the CoinTalk Forum, and that you're requesting to be activated in the private WINS section.

Once Peter or Doug notify you of activation, you should log-in to the CoinTalk Forum site and, if need be, complete the "jump" link (on the right side at the bottom of the page) to World Internet Numismatic Society. There you'll find all of our elections threads.

In addition to the Nominations Thread and the Campaign Thread, one additional thread has been started on the WINS CoinTalk Forum. The third thread is titled WINS Elections Discussions. This thread is reserved for anything that's pertinent to the elections process aside from the Nominations and Campaigns. Please utilize this thread for any other elections-related matters/issues or discussions. Please remember there are no elections-related discussions permitted on the WINS Talk or WINS Trade lists.



Summary and Elections Timeframes

- Nominations for WINS elections began October 4, 2007 via announcements on the WINS email lists.

- Campaigning may begin as soon as a candidate is nominated, seconded and accepts the
   nomination.

- Nominations and campaigning will close at midnight MST, December 4, 2007.

- Voting for candidates will last two weeks beginning 12:01 AM MST, December 5, 2007 and ending
   at midnight MST December 18, 2007.

- Tallying of the votes and the announcement of the winners will take place between December 19
   and December 31, 2007.

- Newly elected Board Officers will assume office at 12:01 AM MST, January 1, 2008.

So, let the election process begin! Good luck to all of the candidates. If you have any questions, please contact a member of the Board of Directors.

Thank you.

Best Regards,
Ralph J. Huntzinger
WINS#158, President




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